Drug-Free Communities Support Program Grants
Published on AidPage by IDILOGIC
on Jun 24, 2005
Purpose of this program:
To increase the capacity of community coalitions to reduce substance abuse, and over time, to reduce substance abuse among adults through strengthening collaboration among communities, public, and private entities. To disseminate state-of-the-art information on practices and initiatives that have proven to be effective in reducing substance abuse among youth.
Possible uses and use restrictions...
This program, established by the Drug-Free Communities Act of 1997 (Public Law 105-20), awards grants to community coalitions for amounts up to $100,000 through a competitive grant award process. On December 14, 2001, Public Law 107-82 reauthorized the program for 5 years. The focus of the program is on community coalitions that have been in existence for a minimum of 6 months, coalitions that have 5-year strategic plans aimed at reducing substance abuse among youth, and over time, among adults, and coalitions that have provided an equal match for the funds that they seek. These community coalitions are to collaborate with entities in the community including government agencies to coordinate and strengthen efforts to reduce substance abuse. The program aims to disseminate timely state-of-the-art information on practices and initiatives that have proven to be effective in reducing substance abuse.
Who is eligible to apply...
Community coalitions must demonstrate that the community coalition has worked together for a period of not less than 6 months on substance abuse reduction initiatives. The coalition must: meet the composition requirements; ensure that there is substantial community volunteer effort; ensure that the coalition is a nonprofit, charitable, educational organization, or unit of local government, or is affiliated with an eligible organization or entity; possess a strategy to be self-sustaining; provide a 100-125 percent cash or in-kind match; and agree to participate in an evaluation of the coalition's program.
Costs will be determined in accordance with OMB Circular Nos. A-87 for State and local governments, A-21 for educational institutions, and A-122 for nonprofit organizations.
Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.
About this section:
This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy.
For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree,
3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible.
Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they
Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications
are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs,
the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.
How to apply...
The Office of National Drug Control Policy has entered into an Interagency Agreement with the Office of Juvenile Justice and Delinquency Prevention to administer and manage the Drug- Free Communities Support Program. Applicants must submit a proposal to the Office of Justice Programs on Standard Form 424, Federal Assistance Applications. The receipt, review, and analysis of applications will follow the Office of Justice Program policies and procedures for the administration of grant applications. This program is subject to the provisions of OMB Circular No. A-110.
Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.
Upon approval by the Office of National Drug Control Policy and the Office of Juvenile Justice and Delinquency Prevention, a letter is sent to the applicant agency with copies of the Grant Award. One copy of the Grant Award must be signed by the authored official and returned to the Office of Justice Programs.
Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check.
Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office,
or by an authorized county office. The assistance may pass through the initial applicant for further distribution by
intermediate level applicants to groups or individuals in the private sector.
Deadlines and process...
Published in program announcements, request for applications.
When available, this section indicates the deadlines for applications to the funding agency which will
be stated in terms of the date(s) or between what dates the application should be received.
When not available, applicants should contact the funding agency for deadline information.
Range of Approval/Disapproval Time
From 1 to 3 months.
This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or office designated at the single point of contact in his or her State for more information on the processes the State requires to be followed in applying for assistance, if the State has selected the program for review. Standard application forms as furnished by the Federal agency, in accordance with 28 CFR, Part 66 (Common Rule), must be used for this program.
This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units
prior to the submission of a formal application to the federal funding agency.
Hearing held by OJJDP. Federal Acquisition Regulations apply.
In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission
of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or
applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).
FY 2003 grantees must recompete as a continuation applicant in FY 2004. Applicants funded in FY 2004 will be eligible for FY 2005 continuation funding based on availability of funds and grantees performance. FY 1998 and 1999 grantees not currently funded must compete as new applicants.
In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.
Who can benefit...
Community coalitions, children, youth, and adults, those at-risk of substance abuse, and private nonprofit, and public community agencies.
About this section:
This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.
What types of assistance...
The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.
How much financial aid...
Range and Average of Financial Assistance
Varies. Up to $100,000 is available for individual grants and a 100 percent cash or in-kind match is required.
This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.
(Grants) FY 03 $53,494,698; FY 04 est $50,011,939; and FY 05 est not available.
The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.
Note: This 11-digit budget account identification code represents the account which funds a particular program.
This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.
Examples of funded projects...
The Albuquerque Partnership, Albuquerque, NM - The Albuquerque Partnership serves Albuquerque, NM, with a focus on South Valley, the Central Avenue Corridor, and Southeast Heights. The target areas are urban, more than 60 percent Hispanic, and have a population of approximately 200,000. In its most recent grant year, the coalition continued to implement its program goals and objectives by instituting summer programs at Emmanuel and Macedonia Churches; continuing successful work with the Albuquerque Police Department, the district attorney's office, and the city's Community Enforcement and Abatement Team on a weekly basis with identification of hotspots and nuisance abatement; completing the education report, including recommendations from the community on "corrective action" schools; implementing the Summer Cruising program; implementing two new faith-based strategies; and encouraging neighborhoods to submit hotspot sheets on nuisance properties. Coalition for a Drug-Free Hawaii, Honolulu, HI, Drug-Free Hawaii is the fiscal agent for the Ewa Beach Community Coalition (EBCC). The coalition serves Ewa Beach, HI, a rural community. In its last grant year, the coalition continued to implement its program goals and objectives by convening, coordinating, and sustaining EBCC to address substance abuse in the community; and providing optimal opportunities for youth, parents, school personnel, and community members to become actively involved in implementing effective prevention strategies. The coalition created a network of support services for youth and their families in the Ewa Beach community; assessed the needs of the community, pooled resources to create opportunities to fill these needs, and created working, mutually beneficial partnerships to support a drug-free community; subcontracted related prevention services from the Boys & Girls Club of Hawaii and the Kalihi YMCA and provided family strengthening workshops through the Coalition for a Drug-Free Hawaii.
About this section
This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.
In fiscal year 2003, OJJDP funded 184 new sites. A solicitation for additional sites will be issued in early fiscal year 2004.
Criteria for selecting proposals...
Applications are judged according to their consistency with the policies and program priorities established by the Drug-Free Communities Act. Specific criteria are applied that are related to the particular program areas under which projects are funded. The criteria are published in the Federal Register as part of the individual program announcements. Applications undergo a competitive peer review process as outlined in the OJJDP Competition and Peer Review Policy, 28 CFR Part 34.
Length and Time Phasing of Assistance
Under the Drug-Free Communities Act, awards will be made for one year.
Formula and Matching Requirements
Drug-Free Communities Support Program grants awarded under the Drug-Free Communities Act do require a 100-125 percent cash or in-kind match.
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.
Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.
In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.
Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.
Post assistance requirements...
Under the Drug-Free Communities Support Grants biennial progress and financial reports are required.
This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.
All organizations that expend financial assistance of $300,000 or more in any fiscal year must have a single audit for that year in accordance with OMB Circular No. A-133, as amended, unless the audit condition on the award says otherwise. These audits are due to the cognizant Federal agency not later than 9 months after the end of the grantee's fiscal year.
This section discusses audits required by the Federal agency.
The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133.
These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year,
as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period,
rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).
Grantee must keep complete records on the disposition of funds, and records related to the grant must be retained for 3 years.
This section indicates the record retention requirements and the type of records the Federal agency may require.
Not included are the normally imposed requirements of the General Accounting Office.
For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C.
For other programs, record retention is governed by the funding agency's requirements.
Drug-Free Communities Act of 1997, Public Law 105-20. Reauthorized by Public Law 107-82.
This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).
Regulations, Guidelines, And Literature
Department of Justice Office of Justice Programs Financial Guide is applicable.